Job Description Summary:

Under the direction of the Associate Executive Director – Child Development Operations, this position is responsible for the planning, expansion and evaluation of the Toddler (if applicable), Preschool and School-age Programs including program eligibility.   Keeping in mind the best interests of the Corona-Norco Family YMCA and State of California requirements, the employee is responsible for adhering to all established standards and procedures and be an integral member of the Management Team.  The teaching staff reports directly to the Site Supervisor. The level of supervisor is also expected to assist at more than one site and to take the lead in areas assigned by director supervisor.

Qualifications/Job Requirements:

AA Degree in Child Development or related field

Site Supervisor Center Permit

Minimum four years’ experience working with children

Individual must demonstrate sensitivity and maturity with the ability to relate well to both children and adults.

Must be professionally prepared to supervise toddler (if applicable), preschool and school-age children

Must possess the willingness, personality and demonstrate the ability to provide leadership and stability that will ensure program continuity

In addition, the following State of California testing requirements must be met:

• Pre-employment physical including a TB test
• Child Abuse Index and Fingerprinting Clearance for all three bureaus (DOJ/FBI/CACI)
• CPR/First Aid and Health Safety Class
• Qualified to meet all requirements of the licensing agency
• MMR, DTaP, Influenza (employee may provide a written waiver of the influenza immunization)
• Must have current Mandated Reporter for Child Care Providers

Duties and Responsibilities:

Responsible for program eligibility compliance, enrollment, development, planning and supervision in accordance with the regulations of Title 5, and Title 22.  In addition, the policies and philosophy of YMCA which include the character development values of: Caring, Respect, Honesty and Responsibility.

Responsible for conducting a daily morning site walk-thru of the indoor and the outdoor environment to ensure any safety deficiencies are immediately corrected.  In the event the Site Supervisor is unavailable to conduct a daily walk-thru, the Assistant Program Director, Associate Executive Director – Child Development Operations or Executive Director is to be notified and a designate assigned.

The Site Supervisor is responsible for communicating on a daily basis the results of the walk-thru to the Associate Executive Director – Child Development Operations. If unavailable, the Executive Director to be contacted.

Completes required paperwork and notifies direct supervisor of needed repairs, maintenance work and/or equipment needing repair and/or replacement within 24 hours. Ensures Supervisor is made aware of work status and maintains open communication of any issues that arise, work progress and completion. 

Responsible for ensuring that all staff members comply with the Employee Policies and Procedures Manual, Code of Conduct, Child Abuse Policy, Youth Restroom Policy and adheres to all child-care protocol.

Responsible for ensuring all members of the teaching staff fully comply with the requirements set forth in Title 5 and Title 22.

Responsible for notification of child absences and/or drop offs in accordance with grant requirements and regulations.  Notifies all appropriate staff of any irregularities.

Responsible for program roster for each state funded classroom or classrooms under direct leadership.

Immediately conducts a facility tour for new staff members.

Trains and familiarizes new staff members with scheduling, rest breaks, meal periods and site standards.  In addition, ensures that rest breaks and meal periods are properly scheduled, and staff members are taking rest breaks and meal periods. 

Monitors classroom ratio and assists as necessary when staff shortages arise.

Maintains required Title 5 Enrollment Packets and Parent Handbooks.

Assists the Assistant Program Director and the Associate Executive Director – Child Development Operations in the preparation of special events as required. 

On an as-needed basis, attends and participates in Corona-Norco Family YMCA sponsored events to support the YMCA and benefit the community as a whole. These events are frequently scheduled during evening hours and on weekends. 

Responsible for maintaining positive communication with parents to ensure a smooth enrollment process.

Assists families with the completion of required forms and documents to obtain insurance, food, etc. and directs families to appropriate community resource agencies.

Provides an overview of the program to visitors.

Enrollment must be kept up to date to ensure that the Corona-Norco Family YMCA is properly compensated through grant programs.

Ensures YMCA program and membership information is provided to callers and guests.

Provides facility tours for parents and guests.

At the request of YMCA staff, contacts parents of children enrolled in the program.

Maintains availability listing for openings to the YMCA Program.

Maintains a "State Box" Categorical Program Monitoring.

Assists with ongoing scheduling needs ensuring ratio is met at all times.

Gears the program to each child’s individual needs by demonstrating concern for their interest, special talents, limitations, individual style and pace of learning.

Responsible for maintaining open communication with each class, including the teachers, teacher aides and all staff members including parents. Continually demonstrates a professional manner and positive attitude.

Responsible for maintaining positive communication with parents in an effort to resolve child disciplinary issues.

Responsible for ensuring the State Preschool Classroom(s) are maintained using the Environmental Rating Scale in an orderly manner with the appropriate appearance and décor that will foster learning and generate enthusiasm.

Responsible for ensuring weekly lesson plans are completed and implemented.  Coordinates on a regular basis with teaching staff to discuss monthly activity calendar and themes. 

Encourages input from other staff on lesson themes, activities, etc.

Ensures that necessary supplies are ordered and available as needed.

Responsible for ensuring that the state preschool environment continually meets all licensing standards and corrects any deficiencies as required and ensures that all inspection notices are submitted to the Associate Executive Director – Child Development Operations.

Responsible for ensuring that all state preschool children are logged in and out each day by maintaining accurate sign-in and sign-out sheets including daily attendance records, etc.

Responsible for conducting and/or attending parent conferences regarding school adjustment and/or classroom behavior.

Responsible for ensuring expenses are maintained within the established budget guidelines.

Supervises the State Preschool teaching staff and ensures the coordination of all classroom activities as well as staff and student activities.

Responsible for completing Performance Appraisals for Teachers and Teacher Aide’s within the established timeframes and submitting completed appraisals to the Associate Executive Director – Child Development Operations for management approval.

The Site Supervisor along with the Associate Executive Director – Child Development Operations conducts the performance appraisal review process with each employee.    

Assists the Associate Executive Director – Child Development Operations with teacher-training, teaching demonstrations and staff development.

Responsible for the ongoing evaluation procedures required to assess the development levels of the children for the “Desired Results for Children and Families” to meet the desired results and properly document each child’s portfolio.

Attends and is an active participant for all staff meetings and recommended training programs.

Responsible for the coordination of in-serve and/or staff meetings as requested by the Associate Executive Director – Child Development Operations to meet State of California requirements.

Upon the request of the Associate Executive Director – Child Development Operations; participates in meetings and/or conferences of professional organizations geared toward child-care school educators and represents the Corona-Norco Family YMCA.

Storage of Child-Care Items:

• Maintains, monitors and controls all child-care items stored at the site.
• Maintains an inventory log of the child-care items stored at the site.
• Child-care items must be logged out and logged back in by the staff.
• All child-care items at the site must be in proper working order.
• Contacts the Assistant Program Director to report items in need of repair with proper recommendations.

Plan and schedule field trips as follows:

• Transportation needs – consult with Transportation Supervisor
• Cost within budget
• Notice to parents in writing one week prior to activity including location details, activity time, permission slips and any necessary needs
• Schedule time for activity
• Post list of students attending field trip

Communicates with and/or post any notices and/or announcements to appropriate teaching and driver staff.

Reviews and approves timesheets for appropriate staff.

Ensures that all overtime hours are approved by the CEO or an Administrative Staff Member designated by the CEO. 

Reviews all vacation requests (full-time staff) by ensuring the following:

• Confirms staff/student ratios will be met
• Submits vacation requests to the Associate Executive Director – Child Development Operations for approval
• Reviews and submits paid sick leave requests and all time-off requests to the Associate Executive Director – Child Development Operations.

Replaces parent sign-in sheets monthly – must be in book prior to the first of each month.

On a weekly basis, enters attendance into the on-line attendance program.

Reviews student files and updates emergency medication forms each year.

Regularly inventory student medications for expiration dates and continued student use.

Regularly inventory student allergy records and ensure posted lists are accurate.

Follows procedures for new students as soon as paperwork is received.

Ensures that classrooms and outside play areas are safe for student activities.

Communicates with the Associate Executive Director – Child Development Operations Director any injuries students may incur as well as any disciplinary action necessary.

Be an active participant of the teaching staff interview process when called upon.     

Adheres to established “Vehicle Use Policy” when requesting an employee to operate their personal vehicle in connection with business for the YMCA. 

Completes State of California annual Department of Health immunization report to ensure compliance with the County of Riverside which is due in December of each year.

Assists with staff trainings as requested.

Assists with technology needs as requested.

Attends trainings as requested.

Stands in for supervisor as requested.

Acts as a liaison with schools, city officials, teachers, principals and administrators to benefit the Corona-Norco Family YMCA and the community as a whole.

All Other Duties as Assigned

Cause-Driven Leadership® Competencies

Mission Advancement: Reinforces the Ys values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program, fundraising, and policy leadership levels. Secures resources and support for all philanthropic endeavors.

Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Serves as a community leader; building collaborations based on trust and credibility to advance YMCA mission and goals. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.

Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures, investment policies and financial controls. Assigns clear accountability and ensures continuous improvement.

Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Physical Requirements:

Ability to sit, walk and stand for extended periods

Ability to bend, lean and stretch

Fine manipulation and simple power grasping ability required

Ability to lift up to 35 pounds

Ability to drive and must have own car for business purposes